Quicksheets - MS Word Quicktips

Microsoft Word Quicktips

Creating a New Document

1. Click File in the menu bar, then click New.

2. Select the General tab; click Blank Document or any of the other tabs to find the type of template you need to create a special document. Click OK.

Saving a Document to the H:\

1. First, you must be logged into the Carlow network to save to the H:\ and have a file being created or a file that is open.

2. Click File in the menu bar, then click Save As.

3. In Save in: there will likely be My Documents or any other drive/folder that the computer is set to default to when saving a document. Click the t to the right of Save in: and then find the H:\ (Note: It will start with your Carlow ID number on “SERVER\ VOL1\Home…where SERVER is your particular home server name for your group at Carlow). Click on the correct drive to make it the active Save in: drive.

4. Here is an example of a home drive location for a staff member at Carlow. <your login name> on “Carlowcluster_hstafffac” or for a student <your login name> on “Carlowcluster_hstudent”

5. In the Save as type: dialog box that appears your must make sure that Save as Type: section shows ‘Word document’

6. In File name: make sure that the correct file name for your file is here.

7. Click Save

8. Click on File, Save As. In the Save as dialog box that appears you must make sure that Save as type: section shows ‘Word document’, click OK.

Spelling and Grammar Check

1. Click Tools on the menu bar, then click Spelling and Grammar Check.

2. When Word finds a possible spelling or grammatical error it pauses for you to correct the mistake in the dialog box or you can choose from other options by clicking the corresponding button:

3. Change All - changes all words that are the same and have the same mistake in them

4. Skip or Ignore - if the word is correct but not listed in the dictionary of known words

5. Ignore All - to ignore the same word throughout the document

6. Add - to add a word that is correctly spelled but not recognized by the Spell Checker ‘s dictionary

Want to type quickly but get great formatting?

1. Use the asterisk and underscore characters to quickly format text.

2. Find AutoCorrect in the Tools menu.

3. Click the AutoFormat As You Type tab.

4. Click the *Bold* and the _Underline_ with real formatting box to select it.

When you type this:	It will look like this:	It will format as:
Word	Word	boldface
_Word_	Word	italics

Working with Tables

Use the Indent and Align Left, Align Center, and Align Right buttons to align a table.

1. To apply borders, select Draw Table from the Table menu on the menu bar.

2. Select the border style you want to use, move the cursor to the point on the document where you want to start drawing the border (cursor turns into a pencil).

3. Left-click and drag the border outline to the desired size, and release button on mouse to finish.

Text Boxes - Create a text box

1. On the Insert menu, click Text Box

2. Click left mouse button on box edges to drag to desired size then release mouse button.

3. Click in the text box and type in text

Type in text into a text box

You can format the text to look the way you want it.

Note: You can also Insert Pictures and Clip Art:
To get Instructions: click the Import/Insert Clip Art link on the MS Word Tips home page at http://www.carlow.edu/informationsystems/msword/index.html

How do I recover a document that was saved automatically when the power failed or software quit responding?

1. Restart Word.

2. All documents that were open at the time of the power failure or similar problem appear for you. Only changes you made after the last AutoSave, which is done automatically by Word, are lost.

3. Before you replace the existing document, verify that the recovery file contains the information you want by opening the existing document to compare the information.

4. On the File menu, click Save As.

5. In the File name box, type in or select the file name of the existing document.

6. Click Save.

7. When you see a message asking whether you want to replace the existing document (the changes you made up to the last time you saved the document), click Yes.

8. Repeat steps 2 through 6 for each recovered document.

Tip: You can quickly find documents that were automatically recovered by typing AutoRecovery*.* in the File name box and then clicking Find Now (Open dialog box)

Note: If you cannot save a recovered document, you can still open it by doing the following:

1. Start Word.

2. Click Open.

3. In the folder list, double-click folders until you can double-click the Temp folder, usually located in the Windows folder.

4. In the Files of Type: box, click All Files.

5. ** Each recovered document is named "AutoRecovery save of file name" and has the file name extension .doc.

6. Open the recovered document.

7. Click Save.

8. In the File name: box, type in or select the file name of the existing document.

9. When you see a message asking whether you want to replace the existing document, click Yes.

Any recovered documents that you don't save are deleted when you exit Word.