Creating an Out of the Office Message
   
 

You can automatically send replies to mail messages, when you are out of the office.

1). Click on the Mail tab

2). Click on the Tools button

3). Select Out of Office from the drop down list

Out of Office

 

 

4). Click on the Dates tab

5). Select Leaving dates
- click on the drop down arrow to select dates from the calendar

6). Select Returning dates
- click on the drop down arrow to select dates from the calendar

7). Select Enable Out of the Office agent

8). Select Mark these dates busy in my calendar (optional)

9). Enter Calendar Subject entry


Out of Office

 

 

 

10). Click on the Out of Office Message tab
- You can change the Subject of the message
- You can change the Text of the message reply
Please note: the dates you specified under the dates tab (leaving and returning dates) are included as part of the Text of the message reply

11). Click Save & Close
Out of Office

 

 

Special Message Reply

To send a different message to certain people:
1). Click on the Special Message tab

2). In the To box, click the drop down arrow to select names from your address book

3). Enter a Subject

4). Enter a Message reply

5). Click Save & Close

Out of Office

 

 

Exceptions

To cancel replies to certain people of groups:
1). Click on the Exceptions tab

2). Choose from the following options:
- Check the box, do not automatically reply to mail from internet addresses
- Specify one or more names in the following areas:
  Do not automatically reply to mail from these people or groups:
    to select names from your contact list, click the drop arrow
  Do not automatically reply to mail which is addressed to these groups:
    to select names from your contact list, click the drop arrow
  Do not automatically reply if the subject contains these phrases:
    Phrases are case sensitive, and must match exactly


Out of Office

 

 

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Documentation: nac 2/20/05