1). Click on the Calendar tab

2). Point to the New tab
- Select Calendar Entry from the drop down list

3). Click on the Invitation button

4). Click on the Invite button to open the Lotus Notes Address Book (see the Lotus Quick Tip – Week 3 - Searching the Address Book)
-Search for the names of the people you want to invite to the meeting
-Highlight the name of the person
-Click the Invite button to add the name of each person you want to invite to the meeting
Note: use the Optional button to send an invitation to someone whose attendance is not mandatory, use the FYI (For Your Information) button to send someone an information-only copy of the meeting invitation
- Click the Exit button to return to the meeting invitation screen

5). The Request Response box should be check-marked
Enter a Subject
Enter a Location
Enter a Start Date and Time and Duration
Enter a Message in the Text box
-Click the Save & Send button

6). An e-mail message will be sent to those that you have invited to the meeting.
In the recipients e-mail inbox, there will be an envelope icon to the left of the message, indicating that it is a meeting invitation.
-Double click on the message to open the message

7). After opening the meeting invitation, you have the choice to Accept or Decline the meeting invitation
You can also Check your Calendar from the meeting invitation view

8). To Accept the meeting invitation
Point to the Accept button
Select one of the following options:
Accept
Accept with Comments
Tentatively Accept

9). To Decline the meeting invitation
Point to the Decline button
Select one of the following options:
Delegate
Propose New Time
Decline
Decline with Comments

If you accept the Meeting Invitation, the meeting will be automatically added to your Lotus Notes Calendar and an e-mail response will be sent to the person who invited you to the meeting, that you can attend the meeting

If you accept the Meeting Invitation, in your mail Inbox the envelope icon will change to a meeting icon